Chambers Ireland Weekly Digest: 23rd Oct 2017

  • Department of Communications, Climate Action & Environment Consultation Survey

The Department of Communications, Climate Action & Environment has published a new free survey for business focusing on Energy Efficiency for Business, focusing on its many benefits as well as the resources currently available to businesses to become more energy efficient.

The survey can be completed anonymously, it takes no more than 10 – 15 minutes to complete and it’s a means to offer your voice on how business can be better supported to improve energy efficiency.

The survey can be accessed by clicking here.

The consultation survey will be open for completion until 5pm October 25th.

For any questions regarding the survey, you can contact Tomás Murray (Tomas.Murray@dccae.gov.ie 01 678 2184) or Maurice Healy (Maurice.Healy@dccae.gov.ie)

  • The One4all Spotlight Awards 2017

Nominate a colleague for the One4all Spotlight Awards!

  • Free entry
  • Your colleague could win up to €500
  • Great way to recognise staff

The One4all Spotlight Awards, in association with Chambers Ireland, have been launched to help shine a light on employees that deserve special recognition within their organisations. With recent research showing that 40% of Irish companies do not offer any sort of benefit/reward for staff loyalty, this is your opportunity to recognise and reward a member of staff who goes above and beyond in their role to achieve success.

The Spotlights are completely free to enter, and submitting your entry takes less than five minutes. Whether you have a great colleague who deserves a little more recognition or an outstanding team member who has contributed to the success of your business, the Spotlights are your chance to say ‘thank you’.

The Spotlights will be judged by a panel of judges that will include independent and Chambers representatives from around the country. One overall Spotlights winner will be chosen and awarded a €500 One4all Gift Card and a trophy, while Silver and Bronze winners will receive €300 and €200 Gift Cards respectively.

To nominate a member of staff, simply visit www.one4allrewards.ie/spotlights and fill in the short form above. Entries close on Friday 27th October. Judging will take place Friday 3rd November, with winners being contacted and announced shortly afterwards.

  • Enterprise Ireland- Meet the Buyer for the construction of the new children’s hospital

Enterprise Ireland in association with the National Paediatric Hospital Development Board would like to invite you to a Meet the Buyer Event for the construction of the New Children’s Hospital. This event will offer you the opportunity to meet with the contractors, BAM Building Ltd, Jones Engineering Group and Mercury Engineering Ireland and pitch for business. To register, just click on the link below.

  • Date: 25th October
  • Time: 8am – 12 noon
  • Venue: Royal Hospital Kilmainham Dublin 8

To register: https://www.eventsforce.net/enterpriseireland/2168/home

  • Supporting Entrepreneurship-Chamber initiatives to support start-ups and scale-ups

At Chambers Ireland, we’re working with our colleagues in Eurochambres to gather data on the kinds of initiatives that Chambers are supporting to help start-up and scale-up companies. We would be grateful if you could review a series of questions (attached)and answer any that are relevant to the work of your chamber and the work of any start-up/scale-up initiatives that you may be collaborating with locally.

We would be grateful if you could circulate to your team/Board accordingly and return to emma.kerins@chambers.ie before the 26th October 2017.If you have any questions, please contact either myself or my colleague Elisha (copied on this email).

  • Taking Care of Business – Dublin 2017

Thirty state bodies and services will give expert advice and information to SMEs, start-ups and entrepreneurs at Taking Care of Business, a free one-stop-shop event taking place on Wednesday November 8 in the Printworks Conference Centre in Dublin Castle.

The Taking Care of Business event has been specifically designed to help small and start-up businesses understand and benefit from the services provided by many of our State offices and agencies.

The keynote speaker for the event will be Tánaiste and Minister for Business, Enterprise and Innovation, Frances Fitzgerald TD.

By attending this event you will:

  • Meet with representatives from a range of State offices and agencies
  • Get practical information for your business
  • Find  out ways to save your business money and more

For more information and to register your attendance, please click here.

  • Data Protection for Chambers

The General Data Protection Regulation (GDPR) will come into force on the 25th May 2018, replacing the existing data protection framework under the EU Data Protection Directive. Under the Irish Data Protection Acts, a data controller is the individual or the legal person who controls and is responsible for the keeping and use of personal information on computer or in structured manual files. Therefore, Chambers and businesses resident in Ireland who are processing or collecting personal data come under the title of data controllers and are thus required to comply with the requirements of the Data Protection Acts.

Please find attached the following resources which have been compiled to provide guidance to Chambers and their members with regard to Data Protection:

  • For Chambers: Responsibilities for Data Controllers
  • For Chambers: Data Protection and Direct Marketing Communications

These resources are also to be available on the Chambers Ireland members section www.chambers.ie

The Data Protection Commissioner (GDP) has launched a GDPR-specific website www.GDPRandYou.ie with guidance to help individuals and organisations become more aware of their enhanced rights and responsibilities under the General Data Protection Regulation.

 The DPC has also prepared an introductory document for organisations to help them as they transition to GDPR: “The GDPR and You”. This document lists 12 steps which organisations should take in order to be GDPR ready by 25 May 2018. It should be noted that the guide is not an exhaustive list and organisations should ensure that their preparations take account of all actions required to bring them into compliance with the new law.

  • Update on Investment Projects from the Chamber of Commerce and Industry of the Russian Federation via the Russo-British Chamber of Commerce

The Russian Federation Chamber of Commerce and Industry have notified Chambers Ireland of several new investment projects currently in development, mainly in the area of construction.

They include a biofuel manufacturing plant, a clinical medical centre, a liquefied natural gas plant, an electro-metallurgical plant and more.

Details of the various projects can be found attached to this newsletter as a downloadable zip file, “CCI RF’s Projects 2017.09.zip”.

If interested, please contact the Russian Federation Chamber representative Sergei Averin, who is happy to get in touch with any network members who would like further information, via the below phone and email contact details:

T: +44 (0) 20 7931 6455 | Mob: +44 (0) 7983 628297 | Email: averin@rbcc.com http://www.tpprf.ru

  • The Lowdown on Monitoring Employees’ Emails – from Peninsula

The Lowdown on Monitoring Employees’ Emails

Unsure as to where you stand when it comes to monitoring emails sent and received by employees? Peninsula explains the different circumstances where this may or may not be ok.

Employees have an overarching right to privacy, even while at work. A recent European Court of Human Rights case has decided that an employer breached their employee’s privacy rights when monitoring emails sent through a work email account.

This decision doesn’t mean that employers can’t monitor emails, but they should take into account some important considerations before doing so. Here’s Peninsula’s guide to help you…

  • Have a legitimate reason

Employers need to have a fair, proportionate and legitimate reason to monitor employee communications, and it’s important to get the balance right between the employer’s needs and the employees’ privacy rights. Typical reasons may be to ensure employees are carrying out professional activities during working hours or to ensure that confidential or inappropriate content is not being sent through email.

  • Inform employees in advance

Employees need to be told that monitoring will take place before it’s implemented. In addition, information should also be provided in terms of how this will be carried out and when and what communication will be monitored e.g. whether this is just emails or includes telephone calls as well.

A monitoring policy is a good way of informing the employee, either by a standalone policy or by including specific monitoring clauses in email and internet policies. The policy can also include the consequences or disciplinary action that can be taken following monitoring. All staff should read and be aware of the policy, with it placed in a central location to be accessed by staff as necessary.

  • Monitor proportionately

The extent of monitoring carried out should be limited to that necessary to meet the business aim. For example, if the aim is to ensure the employee isn’t using work accounts for personal matters, it will generally be sufficient to look at the date, time and recipient of emails sent by the employee – whereas accessing all emails and reading the content, especially where personal, is likely to go too far and breach the employee’s privacy rights.

  • Is there an alternative available?

Even if the employee is informed of monitoring, there’s a policy in place and a legitimate aim, employers should still assess whether there’s an alternative method to gain the required information. If there’s an allegation that an employee is sending personal emails, the first step should be to invite the employee to a meeting and ask them for their response to these allegations. Where the employee admits this, there will be no need to monitor their emails. Only in cases of denial will it be necessary to go further and carry out some monitoring.

If you have any queries on monitoring employee emails, please call Peninsula’s 24 Hour Advice Service on 01 855 50 50

  • European Parliamentary Research Service (EPRS) Newsletter

Chambers Ireland monitors developments at EU level which can affect our network and Irish business. We are in continuous correspondence with the Chambers Ireland nominee on the European Economic and Social Committee, Frank Greene, who has sent us the European Parliamentary Research Service (EPRS) monthly newsletter for October. The newsletter provides an overview of key EU legislation in development, plenary voting sessions in the European Parliament for relevant legislation, EPRS media coverage and more. Please find the October newsletter attached.

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